The benefits of collaboration in the workplace are countless, from saving time, to more efficient productivity outcomes. Many organisations struggle trying to find the right enterprise collaboration system that removes collaboration barriers and improves meeting effectiveness. Here are seven tips that may help your organisation.
1. Intuitive and easy-to-use team collaboration tools increase the adoption rate
Select a team collaboration tool that is easy to use. Systems that are hard to set up and difficult to use will have a harder adoption rate. Too often, the first 5 or 10 minutes of a meeting are spent setting things up. Therefore, in order to avoid spending too much time, it’s advisable to look for a product with an intuitive user interface (UI) that requires little or no training to use and enables wireless screen mirroring within seconds.
2. Make sure your enterprise collaboration system is BYOD ready
Be sure your enterprise collaboration system can support any type of device. Within a BYOD environment, all types of devices used in a corporate conference room will allow a vast array of apps, docs, images, and videos to be shared from any laptop, tablet, iOS, or Android device. This is particularly important as millennials enter the workforce.
3. Offer wired and wireless connectivity
Offer both wired and wireless connectivity. Some devices require a wired connection while others can connect wirelessly. A solution that allows for both wired and wireless connectivity at the same time will eliminate any connection guesswork.
4. Enable collaboration with people outside of your organization to get a wider range of opinions
In many instances, people from outside of your business will want to share and collaborate with your team. To ensure the highest levels of security, look for a collaboration tool that has dual-network support. This means that internal team members are connected via your corporate network and visitors are connected via a guest network.
5. Share an unlimited number and type of content items
There may be times when the group needs to share multiple items at the same time for comparison. Being able to share an unlimited number and type of items is a great feature to look for when selecting a team collaboration tool.
6. Allow for an unlimited number of participants
Don’t compromise collaboration productivity by restraining the number of participants in a meeting. If your meetings typically have more than two to four people, you’ll need to look for a system that allows an unlimited number of users.
7. Take ownership of meeting moderation
In some instances, a team member may need to be able to manage the meeting and control who shares what and when. There are collaboration tools with multiple-use modes that enable different types of meeting moderation including open, password, screen key, and line of site.
Black Box can help you design a collaboration system that will create a collaborative environment and enhance meeting efficiency and effectiveness. See how Coalesce™ removes all collaboration barriers. With Coalesce™, any number of users can wirelessly connect, share, and control content from any device. Encourage involvement, drive collaboration, and embrace the BYOD culture in meetings, lectures, and classrooms.
Watch the Coalesce™ demo video below: